For Commercial Landscaping Companies
If you run a commercial landscaping company with 5 to 25 employees managing installation projects and recurring maintenance contracts, this page is written for you.
3x
follow-up touches TIM sends after every commercial bid automatically
60 days
before contract expiry when TIM starts your renewal outreach automatically
$5,200
monthly cost of an office coordinator before benefits
Every one of these happens in commercial landscaping companies with 5 to 25 employees. They are not bad luck. They are the cost of a system that depends on people remembering things.
A property management company requested a quote for a 22-property portfolio maintenance contract. Your estimator sent the proposal on a Thursday. No follow-up fired. Two weeks later the property manager signed with another company. He said he never heard back after the bid. The contract was worth $8,400 per month. Your estimator assumed someone else was following up.
You have 38 active commercial maintenance accounts. Six of them were on annual contracts that renewed in March. Three of those clients sent emails in February asking about pricing for next year. Those emails went to your estimator. He was in the field all week. By the time someone replied, two properties had already agreed to a competitor. That was $31,000 in annual recurring revenue that walked out quietly.
Your crew finished a $47,000 commercial hardscape install on a Friday afternoon. The foreman submitted the completion paperwork Monday. Your office admin invoiced the following Wednesday. The property manager was surprised. He thought the invoice would come with the punch list, not 17 days later. Your net-30 clock started 17 days late. That is $47,000 sitting idle while you float two crew payrolls.
Commercial landscaping companies running both project installs and recurring maintenance accounts face two completely different revenue rhythms competing for the same team bandwidth.
Typical week breakdown for a commercial landscaping owner managing bids and active maintenance accounts
72 hrs
Average bid response lag
Commercial property managers send RFPs to 3 to 5 landscaping companies at once. The first company to respond and follow up professionally wins the relationship before the bid even opens.
$31K
Annual recurring revenue lost to lapsed renewals
Commercial landscaping companies lose 2 to 4 maintenance contracts per year to competitors who simply reached out first at renewal time. At $8,000 to $15,000 per account annually, it compounds fast.
$5,200
Monthly coordinator cost
An office coordinator who manages bid follow-up, renewal tracking, invoicing, and crew scheduling costs $5,200 to $6,200 per month before benefits. TIM runs the same functions across every open bid and active account.
TIM is Digital Labor. A business operating system for US commercial landscaping companies with 5 to 25 employees running both project installs and recurring maintenance contracts. Both revenue streams run without you in the middle of every step.
Every bid gets an automatic 3-touch follow-up sequence. Day 3, day 7, day 14.
Every maintenance contract gets a renewal outreach 60 days before expiration, in your voice.
Every project milestone triggers an invoice the same day your crew marks it complete.
Every crew gets their daily route, property notes, and gate codes before 7am.
Every completed job or renewed contract generates a review request within 24 hours.
Every new commercial inquiry gets an automatic acknowledgment and next-step within 2 hours.
TIM is priced against the $5,200 per month salary of the coordinator it replaces, not against $20 per month software. Here is how all three options compare for a commercial landscaping operation.
| Category | Spreadsheet | Office Coordinator | TIM |
|---|---|---|---|
| Monthly cost | $0 + your time | $4,800-6,200 | Fraction of a hire |
| Bid follow-up | When remembered | Calendar reminders | Automatic 3-touch sequence |
| Renewal outreach | Manually tracked | Spreadsheet | 60-day automatic sequence |
| Completion invoicing | Days or weeks late | Batched weekly | Same day as job completion |
| Crew daily brief | Text or phone call | Emailed the night before | Auto-brief before 7am daily |
| Review collection | Rarely happens | Inconsistent | Every closed job or contract |
Yes. TIM tracks installation projects and recurring maintenance schedules as separate workflows. A one-time hardscape install and 40 active maintenance accounts all get the right follow-through without you managing each one manually.
After a bid is sent, TIM triggers a follow-up sequence automatically. Day 3, day 7, day 14. Each message is sent in your voice and references the specific property and scope. No bid goes cold because your estimator forgot to follow up.
TIM tracks every maintenance agreement and sends a renewal outreach to the property manager 60 days before expiration. Contracts that previously lapsed because nobody caught the date get renewed proactively.
TIM sends each crew their daily route, property notes, and job scope before 7am. No morning phone tag. Property-specific instructions, gate codes, and client preferences travel with the job brief automatically.
TIM handles the bid follow-up, the renewal outreach, the crew briefs, and the invoicing so your commercial landscaping operation runs on a system, not on memory.
Meet your Tim